W. W. Norton is seeking an Editorial Assistant

W. W. Norton is seeking an Editorial Assistant to
support two editors of college history textbooks and
some trade nonfiction titles. The assistant will work
closely with a highly collaborative history book team.
This is a full-time, entry level position.

Essential job responsibilities include:
• Management of manuscripts in all stages of production
—Sending manuscript to be reviewed by college
instructors. Setting and adhering to schedules.
Preparing and transmitting manuscript for copyediting
and production. Liasing with project editorial and
production departments. Compiling art manuscript and
logs for production. Coordinating text and art
• Telephone and message management—Professionally
interacting with authors, college faculty, and marketing
and sales staff to relay messages and follow-up on
requests/information. In general, anticipating when to
proactively act on messages (including relaying
messages with a sense of urgency).
• Document management—Faxing, copying, printing,
emailing. Organizing and maintaining files.
Commissioning and/or drafting contracts and
amendment letters. Sending and tracking progress of
contracts and payments.
• Conducting various kinds of research—Locating
primary source texts online and in libraries,
fact-checking, mining market/sales data, light photo
• Creating and editing Excel and Word documents to
support projects and/or office responsibilities.
• Auditing—Applying for book ISBNs and copyright.
Checking textbook and ebook prices across sources.
• Data Management—Extracting data from internal web
based information portals. Aggregating data from
various sources. Information gathering and following

Please note – this job description is not designed to
cover all activities required of the employee.

Required Qualifications:
• Bachelor’s degree.
• Employment eligibility to work with W. W. Norton &
Company in the US is required.
• Must be able to work full business hours from Norton’s
NYC office.
• Excellent organizational, verbal and written
communications skills.
• Must be able to anticipate needs and deliver timely,
relevant solutions and actions.
• Must be able to develop rapport and relationships with
all levels of employees. Must be seen as knowledgeable
and capable of handling sensitive, critical information.
• Must be proactive, flexible and adaptive in a rapidly
changing environment and adjust with a “can-do”
• Must be self-directed and independent.
• Must have good time management skills, be
organized, and be capable of multi-tasking across
departments, activities, and projects.
• Must be detail-oriented, making sure that all aspects
of their daily activities are handled with accuracy, with
minimal mistakes.
• A history background and/or passion for history and
history education strongly preferred.
• Familiarity with the basics of book publishing is
• Mastery of email and calendar management tools,
specifically Outlook.
• Proficiency in Word, PowerPoint and Excel.
Qualified candidates should apply by sending a copy of
their resume and a cover letter to: